Mailer is a desktop application that enables you to send, receive, and manage your electronic mail (email) messages. The instructions in this chapter assume you are familiar with basic desktop skills and keyboard navigation. For more information, see and . Many of the tasks you do in Mailer can be done using drag and drop. Click the Mailer control in the Front Panel.

The Mailer main window is shown in and described below.

Message Header List Displays information about mail messages Command buttons Provide easy access to frequently-used operations Sash Used to resize the Message Header List and message view area Message view area Contains header fields and text of message Attachment list Displays icons of mail message attachments, if any Once you've started Mailer and begun to collect email messages, you'll want to read, sort, find, delete, and (possibly) undelete them. After using Mailer you may need to file certain mail messages away for safekeeping. You have a default mailbox (Inbox) where all your messages are received. Since keeping all your mail messages in your Inbox is not practical, you may want to set up other mailboxes to store groups of messages together. See for information on how mailboxes can be created or . viewingmail messages Choose Check for New Mail from the Mailbox menu to retrieve any messages waiting for delivery to your mailbox. reading mail messages Click to select the message to be viewed from the Message Header List. The text of the message appears in the message view. Use the Pointer, the Next and Previous buttons, or the View menu to continue to select and read messages in the message view. To open a message into a separate window: Double-click the message or choose Open from the Message menu. From this window, the Edit and Attachments menus become available. The message remains in the separate window even when you select another message in your Inbox. sorting mail messages The View menu provides several ways to order your messages: Date/Time Sorts messages with the most recent at the bottom Sender Groups messages by a particular sender Subject Groups message titles together by the same subject Size Groups messages from smallest to largest Status Groups messages together by read and new (useful if you read your mail in non-sequential order) The message headers are rearranged and redisplayed in the mailbox in the new order. replying to mail messages Select the message for reply. Decide on the type of reply: To reply to the sender, click the Reply to Sender command button or choose Reply to Sender from the Compose menu. A Compose window appears with the email address of the recipient and the message subject filled in. To reply to the sender and all recipients, choose Reply to All from the Compose menu. A Compose window appears with the email address of the recipients and the subject of the message filled in. To reply to the sender or all recipients and include a copy of the message, choose Reply to Sender, Include or Reply to All, Include from the Compose menu. A Compose window appears that includes the text of the message with the email address of the recipients and the subject filled in. Type your reply and send your message as usual. For more information, see . forwarding messages Select or open the message you want to forward. Choose Forward Message from the Compose menu. You see the text of the message to be forwarded is displayed within a new message, as well as its attachments, if any. For more information see . Optional. Remove any attachments you do not want to forward by selecting them and choosing Delete from the Attachments menu. Type the addresses of the message recipients in the To or Cc fields. Add any additional text and click Send. See for more information. savingmail message as text Choose Save As Text from the Message menu. Type a file name and location for your message. Click Save. finding mail messages Choose Find from the Message menu. The Find dialog box appears.

Type the text you want to search for in the appropriate field. You can search for a match on one or more of the To, From, Subject, or Cc fields. Select Forward or Backward to set the search direction within the mailbox. Click Find to select the first message found. If you think there may be several messages, click Select All to mark (by selection) each message header. You can remove all the text in the fields at any time by clicking Clear. deletingmail messages Select a message for deletion. Shift+Click enables you to select several messages in a row by moving the highlight up or down the message header list. Control+Click enables you to select discontiguous messages one at a time from the list. Choose Delete from the Message menu, or click the Delete command button. The message and attachments (if any) are deleted from the list. See for more information on attachments in a mail message. Even if a message has been deleted, you can get it back unless you made your deletions permanent by choosing Destroy Deleted Messages from the Mailbox menu. creatingmailboxes restoringdeleted mail messages To restore a message you just deleted, choose Undelete Last from the Message menu. Repeatedly selecting Undelete Last will undelete additional messages, in reverse order to the order in which they were deleted. To restore an earlier message, choose Undelete from List from the Message menu, select one or more messages from the list of deleted messages, and click the Undelete button. To make the deletions in the list permanent, choose Destroy Deleted Messages from the Mailbox menu. You can set your options so that when you close your mailbox, the messages you deleted will be permanently destroyed. This means that you cannot get a message back that you deleted once you close your mailbox. Choose Mail Options from the Mailbox menu to display the Mail Options dialog box. Choose Message Header List from the Category menu of the Mail Options dialog box. The Message Header List dialog box appears. Select “When I close the mailbox” under Destroy Deleted Messages. Click OK or Apply to make your changes take effect. You can remove the confirmation notice that appears each time you close the mailbox and asks if you want to destroy deleted messages by deselecting “Show confirmation notice.” addresses An email address is like your personal ZIP code for receiving mail messages. This is also the way you send messages to other email users. The format used for email addresses is username@location. Your system administrator uses this format to set up user (email) addresses. This section gives you most of the information you need to address, compose, and send a message to another user. aliases An alias is just a private name for one or more user names (or user addresses). By creating a distribution list of user addresses to which you frequently send mail and giving it an alias, you can just type the name of the alias instead of typing each address in the To field every time you send messages. The name you give to your alias can be descriptive of a group of users or just a name you will remember. This alias only works for your user name from your machine. creating aliases Choose Mail Options from the Mailbox menu to display the Mail Options dialog box. Choose Aliases from the Category menu of the Mail Options dialog box. Type the name for your alias in the Alias field. Type the user addresses that will make up the alias in the Addresses field. Each of these should be in the form username@location and be separated by a comma, space, or both. Click Add to add the information in the Alias and Addresses fields to the Aliases list. You can also change or remove an alias in the same manner using either the Change or Delete button. Click OK or Apply to make the settings take effect. Once you have a user's email address, you can send a message. mail messages, <Emphasis>See <Default Para Font> messages <$nopage> If this is the first time you are using email and if you know your own email address, you can use these procedures to send a test message to yourself. If Mailer is not already started, click the Mailer control in the Front Panel. The mailbox appears. Choose New Message from the Compose menu. The (New Message) Compose window appears.

Type the email address of the recipient in the To field and press Return. You can send a message to a single user, multiple users, or an alias. For information on aliases, see . Optional. Type the topic or title of the message in the Subject field and press Return. Optional. Type the email addresses of users you want to be carbon copy recipients of this message in the Cc field. Once your message is addressed, press Return to go to the text area and compose the message. To find out about editing text in your message, see or . Choose Include from the Compose window File menu to insert a text file into your message. You can save the message you are composing at any time by choosing Save As Text from the Compose window File menu. Optional. Add files to the message, if necessary. To find out how to add an attachment, see . Choose Log Message from the Compose window File menu to save a copy of the message to a mailbox. Click the Send button or choose Send from the Compose window File menu. The Compose window closes and the message is sent. Clicking Close removes the Compose window and discards your message. Be sure to save any text you might want later before closing the Compose window. The Compose window Edit menu provides ways to change the message text you are composing: Undo Reverses the last editing action in the text area. Cut Removes the selected text and stores it on the clipboard. Only one selection can be stored on the clipboard at a time. If text is already there, the most current selection overwrites it. Copy Stores a copy of the selected text on the clipboard. Only one selection can be stored at a time. If text is already there, the most current selection overwrites it. Paste Inserts the contents of the clipboard at the insertion point. Paste Specialincluded text, marker for Inserts the contents of the clipboard at the insertion point surrounded above and below by Begin and End Included Message text, or indented markers. Clear Removes the selection and leaves the resulting white space. Delete Removes the selection and the resulting white space. Select All Selects all the text in the text area. Find/Change Opens a dialog box that enables you to search for words or phrases in your message and make changes to occurrences that are found. Check Spelling Runs the spell checker on your mail message and display a dialog box that lists words that might be spelled incorrectly. You can Find, Change, or Change All instances of a word. Note that not all vendors' keyboards supply these keys. Please see your local vendor's documentation for alternate key bindings. For more information on editing functions, see . formattingmail message text The Compose window Format menu enables you to make formatting changes to the message you are composing: Word Wrap Toggle the text entry mode that causes lines to automatically wrap at the edge of the message. This may cause problems if the sender has word wrap turned on and the recipient window is a different size. Settings Display a dialog box for setting margins and paragraph alignment, and applying format settings to your message. Templates Enables you to quickly access the templates (text files) you created for using in your mail messages. For more information, see . Add Bcc: Adds the Bcc (Blind Carbon Copy) header to your Compose window. Bcc enables you to send a copy of a message to someone without those on the To or Cc line seeing the user's address. If you added other headers beside Bcc, they show up here. For more information on editing functions, see . Choose New Message from the Compose menu. Choose Templates from the Compose window Format menu and select the desired template from the list. Your template is added to your mail message. For more information on templates, see . including multiple messages in a mail message From the Message Header List, select the email messages to be included in your new message. Shift+Click enables you to select several messages in a row by moving the highlight up or down the message header list. Control+Click enables you to select discontiguous messages one at a time from the list. Choose New, Include All from the Compose menu. Compose and send your message as usual. filesincluding in mail messagesmessagesincluding text files You can drag and drop a text file from File Manager to the Compose window of a mail message or follow these steps. Choose New Message from the Compose menu. Choose Include from the File menu in the Compose window. You see your file system. Indicate the text file to be included in your email message. Click OK. The file is included in the text area of your message. Compose and send your message as usual. vacation mailautomatic mail messages Choose Mail Options from the Mailbox menu. The Mail Options dialog box appears. Choose Vacation from the Category menu. Select On. Type a subject and message for your vacation message. If you use the variable $SUBJECT in your message, the user will see his or her message title in your reply. For example: “I am on vacation. Your message regarding “$SUBJECT” will be read when I return.” Click OK or Apply. Your vacation message takes effect the next time someone sends you a message. To turn off vacation mail, follow steps 1-3 but select Off instead. messagesfinding text inmessageschanging text Choose Find/Change from the Compose window Edit menu. The Find/Change dialog box appears.

Type (or copy and paste) the text you want to locate in the Find field. Optional. To automatically change the located text to replacement text, type the replacement text in the Change To field. Click the appropriate Find option: Click Find to find and select the text. Click Change to change the first instance. Click Change All to change all instances. Click Close to remove the dialog box. messageschecking spelling Click in the Compose window at the beginning of your mail message. Choose Check Spelling from the Compose window Edit menu. The Spell dialog box appears, displaying a list of potentially misspelled words with the first word highlighted. To correct a word, select it, and type the correction in the Change To field. To see a word in context, select it and click Find. Click Change to correct a single occurrence, or Change All to correct all occurrences. The word is corrected in the text. editingexisting message text To edit the text in an existing mail message: Select the message you want to change. Choose Forward Message from the Compose menu. Address the message to yourself. Edit the message in the Compose window and send it. You may want to create a separate mailbox for these edited messages as they can add to the size of your Inbox. Once you create a few mailboxes, you can use them to help you organize your mail. You can create mailboxes by project, users, email lists, or any other system that works for you. mailboxescreating creatingmailboxes Choose New from the Mailbox menu. Type the mailbox name and location in your file system. Refer to for more information. Click New. The new mailbox is created and opened. mailboxesopening openingmailboxes Choose Open from the Mailbox menu. Select the mailbox you want to open. Refer to for more information. Click Open The mailbox is opened into a separate window. mailboxesclosing Choose Close from the Mailbox menu or Window menu. When the last open mailbox is closed, Mailer quits completely. mailboxesfiling messages in filing mail messages messagesfiling Once you have created a mailbox other than your Inbox, you can file messages in it. You can create mailboxes by project, users, email lists, or any other system that works for you. There are several ways to file messages in other mailboxes: Choosing Other Mailboxes from the Move menu (or the Copy To submenu of the Message menu) and indicating the desired mailbox. Adding to your Move menu (or the Copy To submenu on the Message menu) mailboxes where you frequently file messages. For information on adding mailboxes to your Move menu, refer to . Setting your Move menu to display the most recently visited mailboxes. For information on this option, refer to . Dragging and dropping messages to other mailboxes. See for more information. mailboxesremoving removingmailboxes Open File Manager and locate the mailbox to be deleted. Choose Delete to Trash from the File menu. The mailbox is deleted. See in , for more information. mailboxesfiling using drag and drop Make sure your mailbox is open on the desktop and its Message Header List is visible. Open two or three frequently used mailboxes on the desktop, making sure you can see the Message Header List. Select a message. Drag the message and drop it onto the appropriate mailbox Message Header List. If you hold down the Control key during the drag and drop, the message is copied. If you do not hold down Control, the message is moved. mailboxesadding to menus Once you have set up a number of mailboxes, you may discover that there are several mailboxes you use frequently. You can customize your menus to show these few key mailboxes, which makes filing by mailbox menus much more efficient. Choose Message Filing from the Category menu of the Mail Options dialog box. The Message Filing dialog box appears. Type the path to the mailbox and click Add. The mailbox is now added to the Move menu and the Copy To submenu of the Message menu. Use Delete or Change to alter what is in the Path/File Name field once a mailbox name is selected. You can change the path where Mailer starts looking for your mailboxes if you would like it someplace other than the default location. Choose Message Filing from the Category menu of the Mail Options dialog box. The Message Filing dialog box appears. Increase or decrease the amount of mailboxes you have recently opened in the “Display up to: Recently visited mailboxes” field. Click OK or Apply to make the change take effect. The desired number of mailboxes appear on the Move menu. printingmail messages From your mailbox, you can use the Print button or the Message menu to print a message with the default options or you can set different print options. Select the message to be printed in the Message Header List. Shift+Click enables you to select several messages in a row by moving the highlight up or down the message header list. Control+Click enables you to select discontiguous messages one at a time from the list. Click the Print button. Select the message to be printed. Shift+Click enables you to select several messages in a row by moving the highlight up or down the message header list. Control+Click enables you to select discontiguous messages one at a time from the list. Choose Print from the Message menu. The Print dialog box appears.

To select a different printer, type the new printer name in the Printer Name field. To output multiple copies, type the number of copies in the Copies field. To print to a file, click the Print to File checkbox and type the path and filename for the file. To submit multiple messages as individual print jobs, click the Print Separately checkbox. To have long lines wrap to fit the page size, click the Use Word Wrap checkbox. To set additional options, click the More... button. The Mailer - Mail Options dialog box appears, showing the current Print Options.

To set the margins for the printed output, type the desired values in the Top, Left, Right, and Bottom fields. You can specify margin values in inches (in), centimeters (cm), or pixels (pi). The default value for all margins is one inch. If no unit value is specified, pixels are used. To include headers and/or footers on the printed output, choose the type of information you want for Top Left, Bottom Left, Top Right, and/or Bottom Right. For each position, you can select: CC Header, to display the contents of the message's CC header. Date Header, to display the contents of the message's Date header. From Header, to display the contents of the message's From header. Subject Header, to display the contents of the message's Subject header. To Header, to display the contents of the message's To header. Page Number, to display page numbers. User Name, to display your user Id. None, to display nothing. The following defaults are used: Top Left—Subject Header Top Right—None Bottom Left—User Name Bottom Right—Page Number To specify which message headers are printed as part of the message body, select one of the following for Printed Message Headers: None, to print no headers. Abbreviated, to print only those headers that are not Hidden Fields (as defined in the View category of the Mail Options dialog). Standard, to print the From, To, Subject, and Date message headers. All, to print all message headers. The default is Standard. To specify how multiple messages will be separated, select one of the following for Separate Multiple Messages: New Line, to insert a single newline character between messages. Blank Line, to insert a blank line (two newline characters) between messages. Character Line, to insert a line of dashes (‐) between messages. New Page, to insert a page break between messages. This is the initial default. When finished setting the Print Options, click OK to establish your choices as the new defaults and return to the Print dialog box. When you print with default options (see ) your new settings will be used. Apply sets the new defaults, but remains in this dialog box. Reset restores the options to their previous settings. Cancel cancels any changes since the last Apply and returns you to the Print dialog box. To set printer-specific options, click the Setup... button on the Print dialog box. The Print Setup window appears. From this window, you can access both Printer and Job options.

The Printer options dialog box lets you control such items as page orientation (portrait or landscape), page size (legal, letter, etc.), one- or two-sided printing, and which printer tray to use. The Job options dialog box lets you indicate whether you want an email notification sent when your print job completes and what text (if any) you want to appear on the banner page. You can also specify print command options in the Print Command Options field. When finished with the Print Setup window, click OK to set your changes and return to the Print dialog box. To send the selected message(s) to the printer from the Print dialog box, click Print. Select the message to be printed. Drag the message onto the Printer control in the Front Panel. The Print dialog box appears. Set the print options as desired and click Print. For more information, see . An attachment is an image, document, or executable file that you send or receive with your messages. attachmentsviewing attachmentsreading viewingmail attachments If Open does not appear on the Attachments menu, you cannot open the attachment. Select the attachment icon in the attachment list. Choose Show List from the Attachments menu to show the attachment list in the Compose window.

Choose Open from the Attachments menu, or double-click the attachment icon. attachmentsprinting printingmail attachments If your system does not provide the ability to print attachments, the Print item will not be available. Select the attachment. Choose Print from the Attachments menu. attachmentsadding to mail message addingattachments to mail messages Compose your email message. Choose Add File from the Attachments menu. The Mailer Add dialog box appears. See for more information on this dialog box. Select a file to attach and click Add. The attachment is added to the attachment list in the lower portion of the Compose window. To remove an attachment you just added, choose Delete from the Attachments menu. To restore deleted attachments, choose Undelete from the Attachments menu. Optional. Use Rename to change the name of the added attachment. attachmentssaving savingmail attachments Select the attachment you want to save. See for more information. Choose Save As from the Attachments menu. Indicate where you want to save the attachment. Type a new name for the file. Click Save. The file is saved to the selected location. You can also drag and drop an attachment to File Manager. See , for more information. attachmentsdeleting deletingmail attachments You delete an attachment in the same way you delete a mail message. Select the email message that contains the attachment. Click the Delete button. attachmentsadding with drag and drop Select the file within File Manager. Optional. If the attachment list is not displayed, choose Show List from the Compose window Attachments menu. Drag the file from File Manager and drop it onto the attachment list in the Compose window. Send the message as usual. You can also drag an attachment from the attachment list to File Manager. See . appointmentsadding to mail message Create the calendar appointment. Drag the appointment from the Calendar Appointment Editor dialog box and drop it onto the attachment list in the Compose window. Send the message as usual. You can also drag a calendar appointment attachment from the attachment list to Calendar. See , in . Once you have been an email user for some time, you might want to change some of the Mailer defaults. Choose Mail Options from the Mailbox menu. The Mail Options dialog box appears.

Select the Options category relating to the area you want to change. The Mail Options categories are: Message Header List Message View Compose Window Message Filing Vacation Templates Aliases Advanced Printing messagesdisplaying numbers of Choose Message Header List from the Category menu of the Mail Options dialog box. The Message Header List dialog box appears. Select the Display message numbers option. Click OK or Apply to make your changes take effect. The numbering appears on the left side of your mailbox. Having a marker for text you include when you reply to a message sets it off from text you want to add. You can customize your marker to a character of your choice. Choose Compose Window from the Category menu of the Mail Options dialog box. The Compose Window dialog box appears. Type the character you want to use. The default is a right angle bracket (>). Click OK or Apply to make your changes take effect. messagesfrequency of checking for new Choose Message Header List from the Category menu of the Mail Options dialog box. The Message Header List dialog box appears. Increase or decrease settings in the Check for New Mail Every field. Click OK or Apply to make your changes take effect. You may want to create a template (file) that contains text you frequently use when composing messages, such as a status report format or signature and closing message. For example: John Person Email Address: john.person@hismachine Phone number: (100) 555-1234 Fax number: (100) 555-5678 creatingmail templates templates, creating for mail messages Create your template using your text editor and save it in your file system. Choose Templates from the Category menu of the Mail Options dialog box. The Templates dialog box appears. Type the name of the template as you want it to appear in the menu in the Menu label field. Type the location, path, and file name of the template. Click Add to add the template name to the Templates list. You can click Delete or Change to remove or alter the selected template name. Click OK or Apply to make the changes take effect. The template is now part of the Compose window Format menu. Besides the To, Subject, Cc, and Bcc fields in the Format menu, you may want to add some of your own fields such as Reply-To, Return-Receipt, and so on. Choose Compose Window from the Category menu of the Mail Options dialog box. The Compose Window dialog box appears. Type a name in the Header Field field as it will appear in the Compose window header (for example, return-receipt). Type a default entry for the defined header field in the Default Value field (for example, your email address). Click Add to add the values to the list. You can click Delete or Change to alter the items in the list. Click OK or Apply to make your changes take effect. When you perform certain functions (like opening a mailbox or saving a message), there is a standard method to access your file system.

Enter path or folder name – Indicate the path to the item. This can be a location anywhere in your file system. If folders or file names are selected, the path appears here. Filter – Optional. An asterisk (*) shows all files. You can enter wildcard characters to display only those files that match a suffix. For example, *.doc lists only those files with a .doc suffix. Folders – Lists your folders beginning with your home folder. Files – Lists files within the selected folder. Show hidden folders and files – Optional. Enables you to choose whether to list certain files that are usually hidden from view, such as. (dot) files. Enter file name – Type the name of the mailbox or select it from the list. From this type of dialog box you are presented with a place to enter a path or folder name or a place to select from the folders and files in your file system. Click OK to perform the specified action and dismiss the dialog box. Click Update to display a new list of files after changing the filter key or changing to a new folder. Click Cancel to halt the operation without applying the changes. Click Help to display information about this dialog box. You can use keyboard alternatives to the mouse to navigate and perform some functions in Mailer. The mnemonics and shortcuts in apply to Mailer only. For more information on keyboard shortcuts, see . Some Mailer shortcuts may interfere with UNIX key bindings. For more information on UNIX key bindings, see . Task Keys Check for new mail Control+M Mail Options Control+I Close Alt+F4 Send F3 Message menu - Print Control+P Message menu - Delete Control+D Message menu - Undelete Last Alt+M, then L View menu - Next Down Arrow View menu - Previous Up Arrow Compose menu - New Message Control+N Compose menu - Reply to Sender Control+R Compose menu - Reply to All Alt+P, then A Compose menu - Reply to All, Include Alt+P, then I Compose menu - Forward Alt+P, then F Compose menu - New, Include All Alt+P, then N Compose menu - Add Attachment Alt+A, then F Compose Edit menu - Undo Control+Z Compose Edit menu - Cut Control+X Compose Edit menu - Copy Control+C Compose Edit menu - Paste Control+V Compose Edit menu - Delete Delete key Compose Edit menu - Find/Change Alt+E, then F Compose Edit menu - Spelling Alt+E, then K Compose Format menu - Word Wrap Alt+R, then W Attachment menu - Save As Alt+A, then A Separate window message view Alt+M, then O Message menu Select All Control+/ Move in Mailbox or Compose window Tab Move between buttons or fields Tab Move forward through Mailbox messages Down arrow Move backward through Mailbox messages Up arrow